Article Withdrawal Policy
The Journal of Chitwan Medical College is committed to provide high quality articles and maintain the publication ethics to advance the intellectual agenda of science. We also expect that our authors to comply with, best practice in publication ethics as well as in quality of their articles.
Sometimes, few of the authors request withdrawal of manuscript from the publication process after submission or after publication. In some instances, the request for withdrawal is made within a few days after submission and sometimes when the manuscript is only a few days away from publication in the journal. Articles can be withdrawn either by the authors or the publisher. Article withdrawal by authors may be permitted only for the most compelling and unavoidable reasons, after submitting a letter signed by all authors of the article to the editorial office stating the reason for article withdrawal. If an article is found to violate the ethical publishing guidelines of JCMC such as duplicate publication, plagiarism, fraudulent use of data, multiple submission or bogus claims of authorship, the publisher has all the rights to withdraw that article.
To evade these problems associated with withdrawal of manuscripts the Journal of Chitwan Medical College has made a guideline for manuscript withdrawal policy. All the authors should address the below statement before sending a request for withdrawal.
- Check multiple times that the data presented in the manuscripts are accurate and error free, the facts and data included in the manuscript are authors’ own work.
- Ensure that you are allowed by the departmental and/or institutional policy to use the facts and data included in the manuscript; and if data and facts from any other person or sources are used, appropriate written permissions have been obtained.
- All authors must agree to the presentation and interpretation of the facts and data given in the manuscript. Any differences of opinion have to be addressed and informed to all the authors before submitting the manuscript for publication.
- Decide on the number of authors, order of authors and authorship contributions of a paper before submitting the manuscript. This has to be decided ideally even before beginning to write the manuscript.
- Ensure that all the authors agree on the specific journal to submit the manuscript for publication and give them a copy of the final manuscript. Even the corrected revised file has to be sent to all the authors.
- Submit the manuscript to only one time for publication. Do not simultaneously submit the manuscript to multiple journals.
- If the manuscript has been submitted for publication to any journal in the past, please do not re-submit it before receiving confirmation from the first journal that the manuscript has been withdrawn from the publication.
- Manuscripts may be withdrawn at any stage of review and publication process by submitting a request to the publication department. Manuscript withdrawal will be permitted after submission only for the most compelling and unavoidable reasons.
- Manuscripts may be withdrawn by submitting a request to the editorial office and withdrawal will be permitted only after submitting an "Article Withdrawal Form" which is signed by all authors of the manuscript stating the reasons for manuscript withdrawal. The “Article Withdrawal Form” is available from the JCMC website.
- Authors must assume that their manuscript has not been withdrawn until that they received appropriate notification to this effect from the editorial office.
- If the authors do not reply to communication even after multiple reminders, at any stage of the publication process; The Journal of Chitwan Medical College holds all rights to disclose conduct of the authors and the content of the manuscript without author’s further approval, and cannot be held responsible for consequences arising from it.
To cope with such situation, the Journal of Chitwan Medical College has developed withdrawal policy for all stages of manuscript submission & publication separately as follows.
Manuscript Withdrawal (Before Acceptance)
The corresponding author may request manuscript withdrawal after submission (before acceptance), by providing a genuine reason. Withdrawal request received before initiating the peer-review process (normally within 5 days of submission) will be considered immediately without asking any reason.
However, after the review process gets initiated, the author may withdraw the manuscript by providing a genuine ethical reason. If any unethical reason for manuscript withdrawn get detected (even after completely withdrawn), we might take corresponding ethical action. Submitting author should consider all ethical aspects before submission (such as co-author(s) approval, institutional/funder policy, simultaneous submission, plagiarism, duplicate submission etc.).
Manuscript Withdrawal (After Acceptance)
Manuscript withdrawn will not be allowed for the accepted manuscript (whether published galley/early version or not). This may waste the valuable resources and tremendous amount of effort made by the editors, reviewers and the editorial board. If manuscripts that have been accepted for publication include scientific errors or discovered to be accidental duplication of other published article(s) or determined to violate our publishing ethics guidelines; such as multiple submission, bogus claims of authorship, plagiarism, reviewer biasing, fraudulent use of data or research misconduct, it will be handled according.
Post publication withdrawal (After published)
Articles that have been published shall remain extant, exact and unaltered as far as is possible. However, some ethical issue may arise where a published article might later be corrected, replaced, retracted or even removed. Such actions must be taken seriously and can only occur under exceptional circumstances. We believe that these issues require international standards and we will adopt international standards along with recommended best practices as standards evolve and changes over time. Post-publication withdrawal may be in the form of Addendum, Duplication, Erratum, Corrigendum, Retraction, Replacement or Removal.
Article Retraction
Occasionally a retraction will be used if infringements of publishing ethics, such as use of fake data, research misconduct, multiple submission, plagiarism etc. get detected. The retraction of an article by its authors or the editor can take place only after properly investigating the case under the advice of members of the scholarly community. Based on standard advice by scholarly community (COPE,ICMJE) for dealing with retractions, the following best practice for retraction by JCMC has been adopted.
- Case will be considered under retraction policy only if research integrity got challenged (by duplicate publication, plagiarized, bias/fake reviewing fake data, false results). Any other misconduct which does not affect research integrity of manuscript (such as author dispute, institution/funding policy, simultaneous submission) will not be considered under retraction.
- Retraction case will be considered in accordance with COPE guidelineonly if serious article integrity gets detected after complete investigation and not able to cover by corrigendum.
- A retraction note titled “Retraction: [article title]” will be published in the paginated part of a subsequent issue of the journal and listed in the contents list. Retraction note will contain retraction decision and a link to the original article.
- The original article (pdf) will be retained unchanged with added “Retracted” watermark on each page. Crossmark data will be updated with retraction status of the article and a link to the retraction notice.
